As a consultant, I often get the assignment to assist in identifying categories with high savings potentials. The simple high level analysis using available quantitative data typically includes:
1. Identifying the large categories
2. Idetifying each category’s degree of supplier consolidation (# of suppliers counting for 80% of spend)
3. Add savings benchmarks from previous sourcing projects for other clients.
This gives you a decent level of understanding on what to address first. However, by just asking some simple questions about each category, the precision in the assessment increases significantly. So here is a simple check list for the second screening:
1. When was the Category sourced last time?
Strategic souring should be performed every 1-3 years dependent on the nature of the sourcing group (market price volatility, market development speed, speed of changes in needs). If done last time 4 years ago, it indicates potential.
2. What is the share of spend locked in contracts?
Sometimes parts or all of the sourcing group is locked into contracts with volume commitments. Not much to do then.
3. Is there a sourcing strategy in place?
All sourcing groups have a documented sourcing strategy, preferably based on Kraljic. It should at least be clear if more advanced concepts are needed or if price is the key focus. If there is no strategy, there is normally potential.
4. Is the sourcing strategy in line with the business impact and the supply market complexity?
Assess if the strategy is in line with Kraljic. Watch out for “partner strategies” for categories with highly competitive supplier markets. My experience is that strategies for the right side of the Krajic matrix is too often used for left side categories.
5. Was the bargaining power maximised in terms of volume aggregation (Category and geography)?
Sourcing should be performed so that each project covers one supplier market. If the market is global, sourcing shall be global. If the suppliers produce product area A and B and the company buys A and B, both areas shall be sourced at the same time. Further aggregation potential means savings potential.
6. How many suppliers were invited?
Again, competition should be maximised. My experience shows that outcome improves drastically if number of suppliers is increased from 2 to 3 to 4. The more the better and with modern sourcing tools it does not drive very much extra work.
7. Why was the supplier(s) selected?
Suppliers should be selected on defined criteria considering price and non price criteria. Incumbent suppliers should only remain if the switching cost or risk is higher than the potential savings. This is a classical one: The company was not prepared to jump and lost large potentials. Try again and make sure to involve the key stakeholders from the start!
/Gustav Hasselskog, IBX Consulting